Safety Management System (SMS) is important for a project to kick start and proper planning and management to ensure safe delivery and completion of project. As every project is unique, therefore, no standard template for SMS for every project and it is required to fine tune and suite each project.
Introduction of SMS for the Project
Define the duties of the company involved for the project, such as from production, building services, logistics, quality assurance and control, construction, safety and health etc. for the entire project. Stated the responsibility whether to manage, coordinate, monitor, construction for the work.
The extend of management involved of the company in this project, different it into categories, types of trade contractor involved, selected sub-contractors, nominated sub-contractors, direct / in-house team to be engaged in the said project.
The responsibilities of the company towards the safety is crucial. The mission to be defined where safety is everyone responsibility and ensure free serious incident environment for the success of the operation. The level of commitment of the management towards the safety performance and health and safety standard to be maintained by eliminating or controlling the hazards and risk need to be drawn a line.
The “safety Manual” defines the safety management activities required to be performed by all the Contractors employed by the Client. The contractors shall ensure their employees and sub-contractors of all tiers comply with the safety requirement and standards set for the project. The manual shall highlights how the safety requirement and commissioning the activities safely and outline how to manage the contractors/ sub-contractors through site safety inspections, site safety meetings, Monthly report, risk assessment, safety promotions, accident reporting, safety audit report etc.
Provide safety performance benchmark for the site personnel, subcontractors etc involved on the project. Measure to encourage individuals to view safety to achieve positive safety practice via safety incentive schemes and disciplinary actions to eliminate the safety lapses to motivate those failing to comply with safety requirement.
Set an fair and non- one sided disciplinary charges to be imposed to the Contractor if a person or contractor who fails to comply with the general duties or safety requirement when committed safety non-compliance. Serious or repeated breaches of the safety requirements or any disregard for the safety of any person may be reasons for the suspension of work until the unsafe condition is eliminated or the removal of those concerned from site without re-employment in the project.
Structure of the Safety Manual
- Manual shall provides an outline of the site safety management system to contractors. Major processes that the contractors should perform.
- Details breakdown of each element of the management system. Provide a description of roles and responsibilities, required actions and documentation for the related process.
- Describes the preferred methodology or safe working practice to be adopted when carrying out tasks for the process.
- Manual shall highlight the preventive measures for high-risk activities.
- Provide appendices, relevant forms and information for easy references.
The Safety Management System is not full proof for the success of the project. The planning and guidelines is to align the downstream process towards the success of the project, however, the implementation of the system and enforcing from the top management are equally crucial in order to achieve the mission and goal set.